Sri Lanka Brodcasting Corporation

Thu09202018

Last updateThu, 13 Sep 2018 10am

Tender No: SP/TN/IMP/03/2018

Tender No: SP/TN/IMP/03/2018 - Click here to download the PDF file. 

 

SRI LANKA BROADCASTING CORPORATION.

Tender No: SP/TN/IMP/03/2018

Supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations

 

 

Sealed Tenders are hereby invited by Chairman, Tender Board, Sri Lanka Broadcasting Corporation from Original manufactures for the supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations to Sri Lanka Broadcasting Corporation Sri Lanka as specified in the schedules attached.

 

1.0  Form of Tender

Tenders should be made on forms obtainable from Manager, Supplies & Imports, Sri Lanka Broadcasting Corporation, Independence Square, Colombo-07.

2.0  Mode of Tender

Tenders should be submitted in duplicate. The original and the duplicate of the tender should be signed by the Tenderer and enclosed in one sealed cover together with a signed copy of the conditions of Tender marked Tender for supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations on the left hand top corner of the cover or envelope.

3.0  Mode of Transmission and closing of Tenders

Tender may be sent by surface mail, airmail under registered cover or through courier service to reach the Chairman, Tender Board, Sri Lanka Broadcasting Corporation, Colombo-07, Sri Lanka on or before 24-08-2018. at 10.30 AM Tenders received after the date and time of closing of tenders are liable to be rejected.

 

4.0       If tenderers do not wish to send their tenders under registered cover, they or their 

             representatives may deposit tenders in the Tender Box kept at the Director Finance

             Office, Sri Lanka Broadcasting Corporation, Colombo-07.

 

5.0       Opening of Tender

Tenders will be opened at the office of the Chairman, Tender Board, Sri Lanka Broadcasting Corporation, Colombo-07, Sri Lanka at 24-08-2018 on 10.30 AM Tenderers or their authorized representatives may be present at the time of opening of tenders.

 

6.0                          Special Conditions

 

Tender schedule signed & should accompany the tender documents & Tender reference   number should be clearly indicated on the top left hand corner of cover which should be sealed.

7.0    Five  copies of Proforma Invoice / Quotations from foreign principal’s addressed to     the Director General,  Sri Lanka Broadcasting Corporation and manually signed should accompany the sealed offer.

8.0       Local tenderer on behalf of principals abroad shall not be considered. If any local   

Representative distributor forward Proforma / Quotations on behalf of foreign principals it will be treated as rejected offer.

9.0       Each Bidder shall strictly submit only one bid and a bidder who submits more than

one bid will be disqualified. However, the single bid could contain optional / alternative     bids in addition to the main bid.

 

10.0     Bid Bond.

 

All tenders should be accompanied by a Tender Guarantee (Bid Bond) or bank draft which should be 1% of tender F.O.B. total cost.

 

11.      The validity of the above Guarantee or bank draft should be at least for ninety (90) days from the date of opening of the tender.

 

12.      Any tender not accompanied by a Tender Guarantee or bank draft will be rejected a

nd no further consideration will be given to such a tender.

 

13.      After the award has been finalized, the Tender guarantees or bank draft will be released to the unsuccessful Tenderers.

 

14.      No interest will be paid on any Guarantee or Deposit.

 

15.      Performance Bond

 

(i)  The successful Tenderer must be prepared to furnish a performance bond supported by a guarantee from an approval bank operating in Sri Lanka for 10% of the value of the tender on being so required by Sri Lanka Broadcasting Corporation.

(ii)  On receipt of the acceptance of tender, the successful tenderer should submit the performance bond within 14 days to Director General, Sri Lanka Broadcasting Corporation, Colombo-07 on his request.

(iii) The validity of the above guarantee should be at least for three hundred sixty five days.

 

 

16.       Perfection of Tender Schedules

     The tender form/schedules should be perfected in all details by the Tenderers. 

     Tenderers should not in any way alter the description of the items specified in the

     schedule/s. If alternative offers are made, such offers should be made on separate

     sheets. Where necessary, full technical details and specifications in English of the

     articles offered, must be sent with the tender.

 

 

17.       The rates quoted should be for complete unit mentioned in the schedule/s and should

      be indicated in figures as well as in words. All alterations / erasures should be

      authenticated by the Tenderers. In the event of any discrepancies between the words

      and figures or other errors in the proper Completion of the tender forms, such

      imperfect tenders will be liable for rejection.

 

18.       The rates shall be quoted on FOB basis and C.I.F. basis indicating Freight &

      Insurance and shall include the cost of necessary packing, including cases, materials,

      labour and loading and other charges. The rates must be entered by the tenderer in

      figures and repeated in words. In case of any discrepancy, the rate quoted in words

      shall prevail.

 

19.       All prices shall be in the currency of the Country of Supply or in US Dollars.

 

20.       Validity of Offers

              The prices quoted should be firm and tenderes should keep their offers open for

       acceptance for a period of ninety (90) days from the date of closing of tenders. No

       requests for price increases will be entertained after the award of the tender except

       under exceptional circumstances. Tenders cannot be withdrawn during the period of

       validity of tenders.

21.         Consideration of Tenders

       No tender will be entitled for consideration unless all the conditions herein laid down

       have been strictly fulfilled.

22.        Tender Board Sri Lanka Broadcasting Corporation reserves to itself the right without  

      question to reject any or all the tenders and the right of accepting a portion or the

      whole tender. It will also reserve the right to delete from the tender any item deemed

      unnecessary or increase or reduce their quantity if necessary. The Tenderer should be

      prepared to accept and execute a portion or any item of the tender at the rate quoted in

      the tender forms against each item.

 

23.        Supplies to Confirm to Standards

      The supplies offered should conform to specifications and standards laid down in the

      schedule/s. The tenderer should furnish a certificate from the manufacturers that the

      products offered conform to the standards required.

 

24.        Any materials which do not conform to the specifications will be rejected and the

      tenderer will be required to replace such rejected materials with material that conform

      to the specifications, free of charge within 2 months of being notified of such

      rejection.

 

25.        Delivery

The delivery period should be 8 weeks or less or otherwise, The Tenderer shall state precisely when deliveries could be made of items offered, as all other things being equal, preference may be given to tenderers who specify early delivery.

Tenderer shall give against each item on the tender form the quantity that

      can be delivered at the earliest date and time required to complete the whole order

      based on the rate of delivery. Should be Tenderer anticipate at any time during the

      execution of the order that he will unable to effect delivery within the time specified

      in his tender,  he/she  shall at once notify accordingly in writing to Director General,

Sri Lanka Broadcasting Corporation, Colombo-07, Sri Lanka explaining the cause for the delay. Failure to deliver within the time specified in the tender will in addition to any  other liabilities incurred by the Tenderer under this contract, subject the Tenderer to a deduction value from the tendered sum as and for liquidated damages and not as a

     penalty of 01% (One Percent) per week of the value of any supply which may be in

     arrears.

  

     Provided that it shall be proved to the satisfaction of the Sri Lanka Broadcasting

     Corporation that such a delay has arisen from causes which were unavoidable and

     could not have been foreseen or overcome by the Tenderer, than the Sri Lanka

     Broadcasting Corporation may at its absolute discretion, ascertain if any, the amount

     that should be remitted.

 

 

26.        Immediately the goods are shipped, the Tenderer shall advice Director General, Sri

      Lanka Broadcasting Corporation, Colombo-07, Sri Lanka by fax , Fax No:94-11-

      2695488 the name of the ship quantity and number of packages shipped and date of

      sailing. In the case of dispatch by Air, The Tenderer should also forward AWB No.

      Flight and date of Flight and also forward advance copies of shipping documents by

     Airmail to Sri Lanka Broadcasting Corporation, Independence Square, Colombo – 07, 

     Sri Lanka comprising 2 copies of packing list, 1 copy of certificate of Origin and 1

     copy of certificate of Inspection.

 

 

 

 

 

27.        Packing

      Export packing must be done in the best possible manner to withstand rough handling

      in transit. Packing must be suitable for export to and storage in the tropics. The

      tenderer will be held responsible for each item being so packed so as to ensure against

      loss or damage in transit to Colombo.

 

 

28.       Mode of Payment

     Payment will be made:

By letters of credit established ‘At sight’ basis through the Peoples Bank Sri Lanka.  Such letter of credit will provide for payment to be made against the surrender of the shipping documents including.

 

[1]      5 copies of clean shipped freight prepaid bill of loading or Air-Way Bill, as

                required.

[11]    5 copies of signed commercial invoice.

[111]  5 copies of Packing List, including measurements and weight of each case /

               package.

[IV]    3 Copies of Certificates of Origin.

[V]     3 Copies of Certificate of Quality and Quantity and Load.

 

 

 

 

 

 

29.         Assignment of Contract

       No tenderer shall assign or sublet without the written authority of the Sri Lanka

       Broadcasting Corporation of Sri Lanka his obligations and rights in respect of this

       supply. If any part of his obligations has been so assigned or sublet by the Tenderer,

       he shall nevertheless be held responsible for the due performance of the part assigned

      or sublet.  Sanction will however, not be given for any transfers, including power of

       Attorney, in favour of persons whose names appear in the state list of defaulting

       contractors. No defaulting contractor shall be employed by the tenderer in connection

       with the supply.

 

30.       Three (03) days from the date appearing in the letter of Acceptance of Tender will be

       interpreted as the date of delivery of the same.

 

31.       This tender and any contract resulting there from shall be governed by and construed

      according to the laws of Sri Lanka.

 

32.       Tenderers must acquaint themselves fully with the conditions of tender. No plea of

      lack of information or insufficient information will be entertained at any time.

33.       Any further information required by the Tenders can be ascertained at the Supplies

      Division, Sri Lanka Broadcasting Corporation, Colombo-07.

34.       This notice should be signed by the Tenderer in the space provided below and should

       be returned along with the tender form to the Chairman, Tender Board, Sri Lanka

       Broadcasting Corporation.

 

 

       SPECIAL TENDER CONDITIONS

35.        Installation and Maintenance Instruction & Service Manual

       At least three sets of documentation should be supplied by the manufacturer /

       Supplier at the time of delivery of the equipment. Price of additional sets shall be

       indicated in the tender. The language should be English and be simple and clear. The

      documents should contain a general description, layout, mechanical and electrical

      drawings, block diagrams, circuit diagrams, installation procedures, test procedures

      maintenance practices and hints, parts lists, recommended spares, voltage and

      currents, fault diagnosis charts, replacement lists etc.

 

36.       The recommended spares which are ordered with the main equipment must be

      supplied with the equipment.

       The warranty of performance .

 

37.       The warranty period for the equipment should be a minimum of five years.

38.       The Tenderer shall warrant that the performance of “the system” (equipment)

      tendered by him shall be as described by him and also as set out in the relevant clause

      of the specification or, if the tenderers specifically excludes or deviates from any sub-

      clause therein in the schedule of compliance or otherwise he shall warrant the

      alternative performance stated.

 

39.       Agency Commission

      Local Agent’s Commission included in the FOB price should be separately given.

             Local Agent’s Commission will be paid in local currency. 

 

40.       Special Discount

      Any special discount available for the purchase should also be clearly stated in the

      tender.

 

 

 

 

 

 

Chairman,

Tender Board,

Sri Lanka Broadcasting Corporation.

Colombo 07.

Sri Lanka.

I/ We hereby agree to abide by the above conditions.

Name and Address of Tenderer.

 

………………………….                                                            …………………………

Date                                                                                             Signature of Tender

T E N D E R   F O R M   - Original

Name      : ………………………………………………………………………………………………………………………….

            Tender will be received up to ………………… on …………………

  

To        : The Chairman, Tender Board,

            Sri Lanka Broadcasting Corporation,

            P.O.Box: 574,

            Colombo – 07.

          Tender for  …………………………………………………………………………………………………

I/We ……………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………….with your advertisement …………………………………………… 2018 tender to supply and deliver to Sri Lanka Broadcasting Corporation, Sri Lanka, Colombo – 07. The item on Tender schedule at the price indicate there on and all inclusive changes as given on the Proforma Invoice No: ………………………………………………………………………… and upon conditions set forth therein I/We covenant and agree with the Director General, Sri Lanka Broadcasting Corporation to perform and fulfill all and each of the within written condition and stipulation, and also to become bound to the Director General, Sri Lanka Broadcasting Corporation in a sum equivalent to One percent of the total tender value either in Bank Guarantee or in cash for the due carrying out of this contract, which sum will be deposited in a bank on the name of the Director General, Sri Lanka Broadcasting Corporation.

Dates this …………………………………………… Day of ………………………………………… 2018.

                                 

………………………………………………

                                      Signature in Full

Witness  :  ………………………………………………     Address  :  …………………………………….

Address  :  ………………………………………………     ………………………………………………………………………

………………………………………………     ………………………………………………………………………

……………………………………………….    ………………………………………………………………………

T E N D E R   F O R M   - Duplicate

Name      : ………………………………………………………………………………………………………………………….

           Tender will be received up to ……………… on …………………...

  

To        : The Chairman, Tender Board,

            Sri Lanka Broadcasting Corporation,

            P.O.Box: 574,

            Colombo – 07.

            Tender for  …………………………………………………………………………………………………

I/We ……………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………………….

with your advertisement …………………………………………… 2018 tender to supply and deliver to Sri Lanka Broadcasting Corporation, Sri Lanka, Colombo – 07. The item on Tender schedule at the price indicate there on and all inclusive changes as given on the Proforma Invoice No: ………………………………………………………………………… and upon conditions set forth therein I/We covenant and agree with the Director General, Sri Lanka Broadcasting Corporation to perform and fulfill all and each of the within written condition and stipulation, and also to become bound to the Director General, Sri Lanka Broadcasting Corporation in a sum equivalent to One percent of the total tender value either in Bank Guarantee or in cash for the due carrying out of this contract, which sum will be deposited in a bank on the name of the Director General, Sri Lanka Broadcasting Corporation.

Dates this …………………………………………… Day of ………………………………………… 2018.

                                     

                                      ………………………………………………

                                      Signature in Full

Witness  :  ………………………………………………     Address  :  …………………………….

Address  :  ………………………………………………     …………………………………………………………………

            ………………………………………………     …………………………………………………………………

    

Tender Number :

Tender for Supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations

 

 

                                                                                                                               Original

Description

 

Qty

Unit Price

F.O.B.

Unit Price

    C.I.F.

Total price

     F.O.B.

Total price

     C.I.F.

 

Supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations

 

 

 

 

 

 

 

Total

 

06 No.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Local Agent Commission

      If any discount

 

     

 

 

 

 

 

 

 

 

 

 

 

The prices quoted for the above items are strictly according to the F.O.B. & C.I.F. prices as on Proforma Invoice No: ………………… full technical specification with literature enclosed.

 

……………………………….                                               ……………………………….

Suppliers Signature                                                                             Date

 

Supplier Name & Address  : -  …………………………………………..

                                                  …………………………………………..

                                                  …………………………………………..

 

Telephone & Fax Nos         : -  …………………………………………..

                                                 

Tender Number :

Tender for Supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations

                                                                                                                                                                                                                                                                                                                                                                                                                                     Duplicate

 

Description

 

 

Qty

 

Unit Price

F.O.B.

 

Unit Price

    C.I.F.

 

Total price

     F.O.B.

 

Total price

     C.I.F.

 

Supply Six (6) Audio Processors for Colombo and Yatiyanthota FM stations

 

 

 

 

 

  

 

            Total

 

 

 

 

 

 


Local Agent Commission

      If any discount

 

   

 

 

 

 

06 No.

.

 

 

 

 

 

 

 

 

 

The prices quoted for the above items are strictly according to the F.O.B. & C.I.F. prices as on Proforma Invoice No: ………………… full technical specification with literature enclosed.

 

 

……………………………….                                               ……………………………….

Suppliers Signature                                                                             Date

 

Supplier Name & Address  : -  …………………………………………..

                                                  …………………………………………..

                                                  …………………………………………..

Telephone & Fax Nos         : -  …………………………………………..

Tender No: SP/TN/IMP/03/2018